How Many Guys You Got?

It is an ego thing…the discussion of size. It doesn’t mean all that much.

In the corner to my left, you have superheroes who can do the work of 15 men by themselves. And in the corner to my right, you have the fat businesses with 25 employees, whose workload could likely be handled by an optimized crew of less than 10 at higher margins, if managed properly.

Somewhere in the middle lies the truth. And on this website, we deal with documentable and repeatable truth.

Chicken or Egg?

In the end, the lifeline for a paint contracting business is the customer base, which is what produces the workload. Whatever form of marketing you may choose – lead generating services, online marketing, word of mouth referral – if there are no customers, not much more will happen. Most contractors want to be out of the circus of competitive bidding and confused consumers. Contractors seem to be looking for better balance in life as we get older.

What is the barometer on which to measure business health?

A lot of guys use “how many guys do you have” as an indicator of success in business. This is a size driven approach, and it is not always very accurate. An industry report came across my desk recently which stated that an overwhelming percentage, like 95% percent, of us paint contractors employ between 1-5 employees.

At that size, you have grown from an owner operated business where you are spreading paint solo, to be responsible for employees 40 hours a week, and running a busier business. When you are a solo operator, and begin adding painters, each new addition requires a parallel increase in work opportunities coming through the door. After about three employees, your phone needs to be ringing enough that it almost becomes ridiculous to try to have a paint brush in the other hand while making and taking calls.

Larger companies, like 15-20 guys, have to really be marketing machines. Some businesses get so out of control that the owner, especially if unsupported administratively, has no idea really what is going on in the business, and it doesn’t matter much to him as long as he does $2m in gross, even if it’s at a 2% margin ($40k).

Here’s the rub: If that goes down one percent, profit is cut in half. While the smaller business (1-5), 1% is still critical, but its not half of annual sales. It’s a small percentage. This is how healthy businesses stay healthy regardless of size: in knowing numbers. So that is the good news for the 95% of the industry that is believed to be sized in the 1-5 employee range.

Often times, the 1-5 sized business can produce a comparable (maybe higher, maybe lower) net with far (far) less output in all critical categories of business survival in relation to the larger, higher volume model. In speaking with thousands of contractors in the past 3 months, in meaningful discussions about business, I know this to be true. There is no doubt in my mind that small contractors, 1-5, on a pound for pound basis, are in many cases healthier than their larger, chunkier counterparts.

Most industry business consultants I speak with agree that business pretty much comes down to energy in and energy out. Sometimes, contractors who grow to the 15-20 size were very successful when they were smaller, like 1-5, but could never get a handle screwed and glued on their business that would allow them to run three 1-5’s at a time. So, he has to be marketing, because with no energy in, there is no energy out concern.

Meanwhile, the 1-5ers who always were that, and became efficient and profitable in that model, have done pretty well on a consistent basis. Recently I interviewed industry expert Brandt Domas for the Open Mike Series at Brandt shared with me his belief that what contractors need to be doing the most to ride out of whatever stage of the economy wave we are in is to be exceptional, know your costs and build good relationships. And the three are connected. It’s a good read online for those interested in more depth on these strategies. Brandt is a professional trainer for paint contractors, and his work can be read in more detail at

Reflecting on my discussions with Brandt, it reminded me that the relationships with customers are the energy “in” your business. Without a thorough understanding of that, your customer base, not much else can happen that is too exceptional. The challenge is that as we grow, and need more marketing to secure work, there can be the need to take on absolutely anything that comes along. How ironic that the large contractor can end up with the same problem as a one man service that is lacking work. Knowledge of customer base is that great equalizer.

I’ve never bought much into the definition of paint contracting success to carry a badge of “how many guys you got?” And I also don’t believe there is a one size fits all approach to putting the right foundation under a sustainable and healthy business. That is the thing I enjoy the most about being a paint industry writer, interaction with other serious industry folks. I enjoy speaking with people who know this industry inside and out. Sometimes people who are not painters know more about painters than the painters themselves.

I do believe the report that came across my desk, regarding the statistical patterns of business size in the paint industry. Most of us are small businesses. But there is no singular strategy for building a sustainable small business for long term success. Whatever approach you are using to customizing your business to fit your lifestyle needs and desires, go deep into it. Try bucking industry trends. For instance, instead of letting the workload dictating the size of your workforce, maybe find the sweetspot in size that fits your vision and let that drive the type of work you choose to take on, as well as how much of it you take on. Sometimes the best thing you can do, is NOT do what everyone else is doing.

At the end of the day, the size of your business should be a reflection of how you want your livelihood to fit into your life. Whether your business features only you, or you and 30 other painters, finding the best fit for yourself and making it stick is the key.




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  1. Matt says:

    In the end it’s all about what you want to be. Personalized custom or bulk with lots of job turnover. I prefer to have three guys with input than 25 drones who need constant direction

  2. Zac says:

    It’s a balance between size and efficiency for sure…I see bigger franchise names in my area coming out with what they market as ‘express painting service’ where the bring in as many low-paid students as possible to get the job done in whatever time frame you want…if there was one way to ensure a sloppy job, lol.

    • Scott Burt says:

      We call that the “warm body” approach, Zac, where they just throw people at jobs, with no training and little regard for results. It is amazing that homeowners continue to fall for that.

  3. Your spot on Scott!

  4. Five seems to be a nice number.
    Two men for smaller projects, three for medium size jobs, and all together for exterior’s and bigger projects.
    Right now were working with four and busy. It’s getting difficult to keep up. Two men on a project seems painfully slow but clients are happy your there. Four at each job gets them done quicker but others are wondering where you are.
    Like I said , five seems to be a nice number.

    • Scott Burt says:

      Sounds like a good configuration, Scott. I like the thought process.

    • J W says:

      5 does seem to the the magic number, not only for the reasons you mentioned but logistics as well. 5 men = 2 trucks without too much hassle. Of course that leaves one “man in the middle” but its workable.

      • Scott Burt says:

        JW, that does still hold true for us…we enjoy the ability to run a crew of 5-6 on one job, or to split it up over two and sometimes even three small jobs.

  5. Shane Cussimonio says:

    I dont know about being a super heroe alone. I mean batman had robin as a sidekick. Every sole proprietership needs help every once upon a summer. But as we create new relationships the need to expand grows ever
    more demanding. I would not turn any new challenge down nor would i pass up the oppurtunity to expand cautiously into a larger company.No more then 8 to 10 men overall. I worked for a Company in NV that had 150 painters during the season. And 60 guys when there was snow on the ground. Id say after landing my job with them in 2001 2002 in a blizzard. Im gonna go with experience matters most not size. Size can be fun but it only last so long. Even this fine establishment was a victim of economics.I guess experience makes me a superhero. And a superhero always wins!


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